Delegate information for StudyWorld China

We are pleased to include accommodation in our educator and service provider packages for the following dates:

Wuhan –  Thursday 13 – Sunday 16 November (3 nights)
Beijing – Sunday 16 – Wednesday 19 November (3 nights)
Guangzhou – Wednesday 19 – Friday 21 November (2 nights)

If you would like to adjust your hotel reservations, we are pleased to be able to offer our delegates flexibility around city change-over days at no additional charge.

For example, if you would like to leave Wuhan for Beijing a day earlier on Saturday 15, or Beijing for Guangzhou on Tuesday 18 November, we can adjust your reservations.

Please contact the StudyWorld team before Friday 17 October if you would like to adjust your hotel reservations. Any changes after this date will be subject to cancellation fees.

We have negotiated special rates if you wish to book additional nights at the StudyWorld China event hotels.

The rates below are valid for up to two nights before and after the event.

Please inform the team before Friday 17 October. The cost of the additional nights will be paid by you directly to the hotel on your arrival.

Cancellations of additional nights after Friday 17 October must be paid in full.

Visa free countries

From 1 July 2024 to 31 December 2025, China is implementing a unilateral visa-free policy for ordinary passport holders from the following countries: Switzerland, Ireland, Hungary, Austria, Belgium, Luxembourg, France, Germany, Italy, The Netherlands, Spain, Malaysia, New Zealand, Australia, Poland, Portugal, Greece, Cyprus, Slovenia, Slovakia, Norway, Finland, Denmark, Iceland, Andorra, Monacco, Liechtenstein, South Korea, Brunei, Bulgaria, Romania, Croatia, Montenegro, North Macedonia, Malta, Estonia, Latvia and Japan.

If you hold an ordinary passport from one of these countries you may travel to China for business, tourism, family visits and transits for no more than 30 days without a visa.

Organising your flights to China

We encourage you to organise your travel to China well in advance for the best prices and most convenient options.

Please note, the StudyWorld China event package does not include international flights to China or domestic travel within China. Each representative is responsible for booking their own travel.

Arrival airports

Wuhan Tianhe International Airport (WUH)

The Shangri-La is approx. 35km from the airport and 40 minute taxi ride.

Beijing Capital International Airport (PEK) – Star Alliance Airlines

The China World Trade Centre hotel is approx. 30 km from the Beijing Capital International Airport.

Beijing Daxing International Airport (PKX) – Air China, Finnair, LOT

The China World Trade Centre hotel is approx. 45 km from Beijing Daxing International Airport.

Airport taxis

It is safe to take a taxi from Wuhan and Beijing airports. Taxi drivers take payments in cash, WeChat Pay and Alipay.

Despite its size, China is incredibly well connected and easy to travel around.

With the world’s largest high speed rail network connecting major cities, we prioritise train travel within China wherever possible for convenience, comfort and sustainability.

Please note, train tickets can only be booked and confirmed within two weeks’ of travel. It is possible on some websites (such as trip.com), to reserve your train tickets up to two months before travel. Please be sure to check the terms and conditions of the booking platform you use.

Closer to the event, the team will share their domestic travel arrangements in case any delegates would like to travel on the same flights/ trains.

Please note, the StudyWorld China event package does not include international flights to China or domestic travel within China. Each representative is responsible for booking their own travel.

Battery restrictions on flights

Electronic devices containing batteries, backup batteries and powerbanks are restricted on flights in China, following the Civil Aviation Administration of China’s (CAAC) safety rules.

• Devices with lithium batteries and portable chargers, batteries and powerbanks are not allowed in checked luggage.
• They may be packed in your hand luggage
• Portable chargers, batteries and powerbanks with a capacity of less than 100 watt-hours are allowed in hand luggage.
• Each passenger is allowed to carry no more than two portable batteries or powerbanks with a capacity between 100-160 watt-hours.
• Devices with lithium batteries, backup batteries and powerbanks with a capacity above 160Wh are not allowed on the flight
• Devices, batteries and powerbanks with an unspecified capacity (including illegible or damaged labels) are not allowed on the flight.

What are lithium batteries?

Lithium batteries are usually used in notebook PCs, mobile phones, power banks and digital cameras.

Ahead of the event, you will have pre-scheduled the majority of your meetings using industry-leading meeting technology, Marcom eSchedule PRO.

Meeting scheduling and attendance at StudyWorld China is very flexible. For example, agents you have not arranged to meet may sit in your scheduled meetings. Or agents may change the time they want to meet you at the last-minute.

To fully benefit from this flexibility, make yourself available for last-minute meetings and adopt an agile attitude towards your schedule and who you will meet.

During the event, the StudyWorld and Bonard teams will be on hand to help you manage your schedule.

All educators and service providers are allocated individual tables in the meeting hall at StudyWorld China. Each table includes:

• four chairs
• a tablecloth
• and a table name plate displaying the organisation name and table number.

We also make a limited number of power sockets available in the main exhibition room for charging laptops, tablets, etc. Unfortunately a power socket cannot be guaranteed to every table.

We encourage you to bring a thoughtful selection of materials to brand your table and to give the Chinese agents you meet the option to take information.

Previous delegates have found it effective to offer both physical and digital materials and information, such as brochures and leaflets. Most agents prefer you to send them your information via WeChat or email.

If your brochures or leaflets are only available in English, a one-page summary of your courses or services translated into Chinese will be valued by agents.

All promotional material must fit on top of your table. Materials that obstruct the view of other tables are not permitted.

If you would like marketing materials translated from English to Chinese (Mandarin), Bonard can assist with sourcing a local translator.

The English text needs to be supplied at least eight weeks in advance of the event. The translated text will be supplied in a document (Word) ready to be typeset by your designers.

Contact Grace Zhu to request a quotation.

Printing brochures, leaflets, flyers, etc. locally in China can help you save money as well as reducing transport emissions.

Our StudyWorld China event partner, Bonard, has recommended a local printer. Delegates are invited to contact the printer via WeChat, which has an inbuilt translator. Please note that payment for any services will be via WeChat Pay or Alipay. Grace Zhu from Bonard is happy to help if you need any further assistance.

• Printer’s name: Mr. Liu Jiaming
• Printer’s WeChat ID: ljm403168888

• Grace Zhu’s WeChat ID: 18810426642

Use the reference “SW2025” in your initial message to the printer.

Alternatively, if you prefer to pay via bank transfer (on receipt of an invoice), Bonard can assist with the local printing of marketing materials for a small administration fee:

Service fees (including tax):

• GBP 100, if the printing cost below GBP 500
• GBP 150, if the printing cost is above GBP 500

Contact Grace Zhu with your requirements.

WeChat is a Chinese instant messaging, social media, and mobile payment app. It provides a variety of features including text messaging, voice messaging, broadcast (one-to-many) messaging, video calls, photograph and video sharing, as well as location sharing.

WeChat also allows users to exchange contact information with people nearby via Bluetooth or by scanning a person’s unique QR code. We recommend you download WeChat ahead of your visit to China. Most agents will share contact information via WeChat.

WeChat is also useful for payments. WeChat enables international users to link their credit or debit cards to the WeChat Pay platform. Once your cards are successfully linked, you can use WeChat Pay to make payments to merchants across various sectors, including dining, shopping, transportation and hotels.

Some popular websites are not available to access in China. These include many social media sites such as Facebook, X, YouTube and Instagram, as well as search engines, news and productivity sites Google, New York Times, Dropbox and Microsoft OneDrive.

To access these websites in China, you will need to download/install a Virtual Private Network (VPN) to your device(s) before travelling to China. VPN’s vary in cost and speed of access but include ExpressVPN and NordVPN.

English UK does not recommend or endorse any VPN.